Privacy Policy

Effective Date: April 24, 2025 (Last Updated: March 7, 2026)

Our Website Address: https://www.recollectionswithin.com (the “Site”)

At Recollections Within LLC, your privacy matters deeply to us. This space was created with care and intention, and that extends to how we handle your personal information. We collect only what is reasonably needed to operate the Site, respond to inquiries, process submissions, and support the services we offer. We do not sell your personal information.

This Privacy Policy describes how Recollections Within LLC (“Recollections Within,” “we,” “us,” or “our”) collects, uses, stores, and discloses information from users of our Site (“Visitors”) and from people who contact us, make purchases, subscribe to emails, or submit work to The Quilt (collectively, “Users”).

1. Information We Collect

We may collect the following categories of information:

Contact Information: such as your name, pseudonym, and email address when you contact us, subscribe to emails, make a purchase, or submit work.
Submission Information: any written stories, audio files, video files, images, artwork, descriptions, or other materials you submit to The Quilt.
Purchase Information: if and when products or digital goods are offered through the Site, we may collect information needed to process your order, such as billing details and transaction-related information. Payment information is typically processed by third-party payment providers and is not stored by us except as necessary for order records.
Communications: the content of messages you send to us through contact forms, email, or other direct communication.
Technical and Usage Information: such as your IP address, browser type, device type, operating system, referring pages, pages visited, and approximate dates and times of visits.
Cookies and Similar Technologies: information collected through cookies or similar tools used to help the Site function, remember preferences, and understand general usage patterns.

2. How We Collect Information

We collect information in the following ways:

Directly from you: when you fill out forms, contact us, subscribe to emails, submit work to The Quilt, or make a purchase.
Automatically: when you browse the Site, through cookies, analytics tools, and server logs.
From service providers: when third-party platforms used to operate the Site send us information related to submissions, payments, email subscriptions, analytics, hosting, maintenance, backups, or security.

3. How We Use Your Information

We may use your information to:

operate, maintain, and improve the Site and its features;
receive, review, curate, and respond to submissions to The Quilt;
communicate with you about your submission, inquiry, purchase, or other interaction with the Site;
send newsletters or updates if you have chosen to receive them;
process purchases and maintain related records;
monitor and protect the security and integrity of the Site;
comply with legal obligations and enforce our Terms and other site policies.

4. The Quilt Submissions

If you submit work to The Quilt, we collect the information and materials you choose to provide, which may include your name or pseudonym, email address, selected contribution format, written content, uploaded files, and any optional description or context you include with your submission.

Submissions may be stored in our website database, media library, email notifications, and related administrative records. We use this information to review, curate, preserve, and, where applicable, present submissions as part of The Quilt and related Recollections Within projects, as described in our Terms & Conditions.

Because The Quilt is an archival project, submissions and related records may be retained for an extended period, including indefinitely, unless removal is required by law or approved by us in response to a specific request.

Please do not submit confidential information, private information belonging to another person, or anything you do not wish to be stored, reviewed, or potentially published in connection with the Service.

5. Email Communications

If you subscribe to our newsletter or other email communications, we collect the information needed to send those emails, usually your name and email address. You may unsubscribe at any time using the unsubscribe link in the email or by contacting us directly.

If you submit work to The Quilt or contact us through the Site, we may use your email address to respond to you, request clarification, or communicate about your submission or inquiry.

6. Cookies and Analytics

The Site may use cookies and similar technologies to support basic site functionality, remember preferences, improve performance, and understand how the Site is used.

These tools may include:

Essential cookies: used for core site functions;
Preference cookies: used to remember settings or preferences;
Analytics tools: used to understand site traffic and general usage patterns.

You can usually control cookies through your browser settings. Disabling some cookies may affect how the Site functions.

7. How We Share Information

We do not sell your personal information. We may share information only in limited circumstances, including:

With service providers: such as website hosting, payment processors, form tools, email platforms, analytics providers, maintenance providers, backup providers, security providers, and other vendors that help us operate and protect the Site.
With your consent: when you ask us to share information or explicitly agree to a particular use.
For legal reasons: when disclosure is required by law, subpoena, court order, or other legal process, or when reasonably necessary to protect rights, safety, or the integrity of the Site.
Business transfers: if Recollections Within LLC is involved in a merger, acquisition, asset sale, or similar business transition.

8. Data Retention

We retain information for as long as reasonably necessary to operate the Site, fulfill the purposes described in this Privacy Policy, comply with legal obligations, resolve disputes, and enforce our agreements.

This may include:

Contact form and email communications: retained as needed for correspondence and recordkeeping.
Newsletter information: retained until you unsubscribe or request deletion, subject to ordinary backup and recordkeeping practices.
Purchase records: retained as needed for accounting, tax, legal, and operational purposes.
The Quilt submissions and related files: retained for archival, editorial, and administrative purposes, which may include indefinite retention.

9. Data Security

We use reasonable administrative, technical, and organizational measures to protect the information we collect and store. These may include secure website connections (such as SSL/TLS), limited access, routine software updates, backup and recovery practices, and the use of reputable third-party providers. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

10. Your Rights and Choices

Depending on where you live, you may have rights regarding your personal information, such as the right to request access to the information we hold about you, request correction, request deletion, or object to certain uses.

You may also contact us to:

ask what information we have about you;
request correction of inaccurate information;
request deletion of certain information, subject to legal, archival, editorial, or operational limitations;
unsubscribe from emails.

We will consider and respond to requests in accordance with applicable law and the nature of the information involved.

11. External Links and Embedded Content

The Site may contain links to other websites or embedded content from third-party platforms. We are not responsible for the privacy practices, content, or security of those third-party sites or services. We encourage you to review their policies before interacting with them.

12. Children’s Privacy

The Site is intended for adults and is not directed to children. We do not knowingly collect personal information from children under 13. If we become aware that we have collected personal information from a child under 13 without appropriate legal authorization, we will take steps to delete it.

13. Accessibility

If you need this Privacy Policy in an alternative format, please contact us at connect@recollectionswithin.com.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we do, we will revise the “Last Updated” date above. Your continued use of the Site after changes become effective means you accept the revised policy.

Contact Us

If you have any questions about this Privacy Policy, your data, or your rights, please contact us at connect@recollectionswithin.com.